AI-native real estate operations

AI operating system for real estate

The AI that turns real estate contracts into data and puts agents to work on your portfolio.

Your real estate. Under control.

Rent audits, critical dates, deal flow and tenant communications, on top of the systems you already use. Live in under 48 hours.

Request a demo

Break option · Store #142. Notice by 12 March.

Rent audit

CPI applied at 4,0% instead of the contracted 3,2%.

Portfolio dashboard

Your service charge invoice for March is ready.

ΣΥΜΒΑΣΗ ΜΙΣΘΩΣΗΣ: 12.400,00 €

Deal Flow

Offer received · 98,33 m² · 12.400 € / month.

Which leases expire in 2027 with no break option?

Voice agent

Monthly report ready in 5 minutes.

Ask your portfolio

Cleaning contract 8% over budget this quarter.

Any language

25 fields ready to review.

Critical dates

Free period never applied · +2.100,00 €

Invoicing

One record underneath every one of them.

Retailers and property owners across Europe and Latin America run on Controlease

From contracts to data.

From data to decisions.

From decisions to action.

That’s Controlease. Every contract becomes structured data. Every obligation becomes visible. Every decision can trigger the next action.

The Controlease core

Everything starts with the contract.

Every portfolio starts with the same foundation: contracts read, structured and connected to the people, dates, obligations and financial data behind them.

Read

Contracts, read and structured

Any contract, PDF or messy spreadsheet in; 100+ structured fields out, each one linked to the clause it came from.

Watch

Critical dates & obligations

Break options, renewals, index reviews and obligations, routed to whoever owns them with the notice already calculated.

See

Portfolio dashboard

A live view of your portfolio: occupancy cost, lease status, rent deviations, expiries and break options, all in one place.

Ask

SANTI, the AI agent

The Controlease agent: your team, your tenants, your residents and your owners ask it anything about their contract, and it answers with the clause behind it.

Keep

Documents & directory

Contracts, annexes, guarantees and photos, with every landlord, broker and signatory attached to them.

Prove

Security & traceability

Role-based access by country or brand, and a full change history you can revert and export.

Explore the platform →

Rent audit

You can’t forecast what you haven’t checked.

Controlease recalculates the rent your contract actually specifies and compares it, line by line, with what was invoiced. Every difference becomes a claim, and the checked contracts become the only reliable base for next year’s numbers.

Before3–4

Contracts with their annexes audited by a person in a full day of work.

With Controlease100

Contracts audited in two days, annexes and index clauses included.

Difference×10

More than ten times faster, and checked against contracts reviewed by lawyers.

Figures from our own audits, measured against contracts a lawyer had already reviewed by hand.

Indexation at the wrong rate

Wrong index, wrong base month, or a cap the landlord’s system does not know about.

Concessions never applied

Free periods and step rents negotiated at signature and forgotten at billing.

Service charges over the cap

Common charges reconciled against the contracted basis and share, not against last year’s invoice.

See the rent audit →

SANTI

SANTI, the agent everyone can turn to.

Whoever is on the other side of the contract. The tenant of a store, the resident with a leak in the kitchen, the owner who wants to know what the building returned this month: they all ask SANTI, and SANTI answers from the contract and moves what comes next.

Meet SANTI →

SANTI at work

It doesn’t just answer. It acts.

Behind every answer, SANTI does the work that follows: it talks to tenants, sends the communications, claims the rent and writes the report.

Voice & WhatsApp

It talks to tenants

A tenant calls or writes; SANTI answers in their language, logs the conversation and opens the incident.

Communications

Notices that go out on time

Renewals, index updates and regulated notices drafted from the contract and sent with their trail.

Rent claims

Every deviation, claimed

When the invoice does not match the contract, SANTI prepares the claim with the clause attached.

Reporting

The report writes itself

The portfolio report built from live data, instead of rebuilt by hand every month.

5 min~~6–8 h~~to produce the monthly portfolio report.

Three portfolios, three sets of questions

Different portfolios. Different operations. One platform.

Each one has its own page: the problem in their words, the modules they switch on, what each team gets, and the customer who already runs on it.

Live

Retail & Franchise

“Rent is 20–30% of our P&L and it lives in PDFs.”

Hundreds of stores, several countries, rent that moves with sales and an expansion team signing more every month.

Core + Contracts + Finance + Expansion Retail & Franchise → New

Shopping Centres & Property Owners

“What is this asset actually giving back?”

The rent roll built automatically, every lease audited against rent and invoicing, and one dashboard with vacancy and NOI.

Core + Contracts + Asset Owners & Centres → Live

Residential Portfolios

“Every resident is writing at once.”

Rent roll supplied to Prinex, every flat on the building plan, AI review of applicants, and a portal where SANTI answers every resident.

Core + Communication + Prinex reporting Residential Portfolios →

Wherever your portfolio is signed

Any language in, any language out.

Your team reads the actual document in their own language, page by page, not a summary. One switch, and the signed original comes back exactly as it was signed.

Contract document 27 Nov 2023 Locate information 1 / 134 Search…

Machine translation (EL → EN). This is not the legal original.

Page 1

The following content comes from a LEASE document.

Page 2

LEASE AGREEMENT Part A – Basic provisions Lessor: [Landlord group – anonymised] Lessee: [Tenant – anonymised] Unit No. 1.SH.023 – 98.33 sqm Monthly rent: 12,400.00 € Term: 10 years + 5 Indexation: Consumer Price Index Guarantee: three months’ rent

Latin, Greek and Cyrillic alphabets, and right-to-left scripts. Your expansion team signs where the opportunity is.

Philosophy

You decide. Controlease executes.

AI shouldn’t give your team another dashboard to watch. It should do the work that follows.

No company keeps its accounts in an Excel any more. Lease contracts shouldn’t either. Controlease reads what was signed, identifies what has to happen next, and moves it forward, so the work leaves somebody’s list instead of joining it.

Implementation without a project

No mandatory integration, no custom development unless you ask for it, no months of training. You upload the folders and the Excels exactly as they are and the AI reads them. Live in under 48 hours.

It lives with your ERP

Controlease sits on top of the systems you already run, SAP included. And if you have no CRM for landlords, brokers and signatories, you now have one.

The rules are already in the contract

We do not invent them. We read them out of what both parties signed and put them to work, so either side can raise the flag: the tenant when a charge is off, the landlord when a payment is. Same document, same truth.

An AI you can check.

Every field written into your record points back to the clause it came from, and nothing is applied without you approving it.

Clause-levelEvery field links to its source

ISO 27001Certified, platform and company

EU cloudHosting and processing

Full historyRevertible and exportable

How we prove it →

See what Controlease finds in your contracts.

Send us one contract exactly as you have it. In 30 minutes, we’ll show you what Controlease reads, structures and acts on, using your own data.

No preparation. No cleaned-up data. No sales deck. Or write to demo@controlease.ai.

Home / Solutions / Rent Audit

Intelligent rent audit

Controlease knows what your lease says. It recalculates the rent that should be invoiced, compares it with what actually arrived, and tells you the difference in euros.

Request a demo Download the one-pager

How it works

Three steps, running continuously.

Step 01 · Structure

The contract becomes data

Base rent, index clause and base month, steps, free periods, caps, service charges and marketing fund are extracted and validated once.

Step 02 · Recalculate

The platform computes the expected rent

Each period, Controlease applies the contracted indexation using the published index for that country and builds the amount that should be charged.

Step 03 · Compare

Deviations are flagged the same week

Invoiced amounts are matched line by line. Anything outside tolerance raises an alert to the owner of that asset, with the calculation attached.

Audit log · Q1 20264 open

Asset	Issue	Impact
Madrid #142	IPC at 4,0% vs 3,2%	+€36,00/m
Lisboa #08	Free period not applied	+€2.100,00
Milano #23	Service charge above cap	+€418,00
Lyon #11	Step rent applied early	+€780,00

Total identified this quarter+€3.334,00

What it catches

Errors that only show up when someone checks the maths.

Wrong index or base month. IPC, IPCA, HICP: each country, each contract, its own rule.
Caps ignored. A 2% annual cap that the landlord's system does not know about.
Free periods and steps. Concessions negotiated at signature and forgotten at billing.
Service charges. Common charges reconciled against the contracted basis and share.

Questions

Before you ask.

Do we need to change how invoices reach us?

No. Invoices can be uploaded, imported from your ERP or entered by your team. The audit runs on whatever amounts you record against the lease.

Which indices are supported?

The national consumer price indices for every country in your portfolio, with the correct publication lag and base month per contract. New markets are added as customers open them.

What happens when a deviation is found?

An alert goes to the person who owns that asset, with the contract clause, the expected calculation and the invoiced amount side by side: enough to open a claim without further research.

Can we audit historical periods?

Yes. Once a lease is structured, the platform recalculates backwards over the periods you have invoice data for.

See the audit run on one of your leases.

Send us a contract and a recent invoice. We will show you the calculation in a 30-minute session.

Thirty minutes on one of your own contracts. No preparation needed.

Request a demo

Home / Retail & Franchise

Your stores move fast. Your contracts should too.

Rent is 20–30% of a retailer’s P&L and the only large cost still living in PDFs and Excels. Hundreds of stores, several countries, rent that moves with sales, and an expansion team signing more every month.

Request a demo See platform & modules

380Stores in a typical rollout

6Countries, one portfolio

11,4%Effort rate tracked live

The problem

Hundreds of stores. Thousands of things that can change.

Rent is never one number.

Minimum rent, a percentage on sales, an index per country with its own base month, a free period agreed two years ago and a break option whose notice window is closing while the store underperforms. Multiply by six countries and by every annex signed since.

What we put under control

Four things stop being somebody’s spreadsheet.

A retail portfolio runs on four questions at once. Controlease answers each one from the same contract data, so they stop contradicting each other.

Pay

What you actually owe

Minimum rent, percentage on sales, indexation per country and service charges, recalculated and checked against every invoice.

Plan

Next year, store by store

Structural rent and payable rent kept apart, with scenarios that start from what you signed rather than from last year’s figure.

Expand

The pipeline, in one place

Offers, comparables, scoring against your policy and the approval chain, from the first email to the signed lease.

Operate

Dates that do not pass quietly

Break options, renewals, guarantees and franchise obligations routed to whoever owns them, with the notice already calculated.

How it works

Three steps, then it runs on its own.

Step 01 · Upload

Drop in everything you have

Contracts, annexes and the Excels exactly as they are. Validation starts running the moment they land. You do not prepare anything.

Step 02 · Structure

Every store becomes a record

Rents, indexation, break options, guarantees and obligations, each with its clause.

Step 03 · Run

The portfolio starts talking

Alerts before every date, deviations the week the invoice arrives, and the budget out of what you signed.

Where you are

Your whole portfolio on the map, then one street.

Start with every location you operate, clustered by city. Zoom into Madrid, Paris, London, Rome, Sevilla or Kraków and each store is there with its rent, its surface and its next critical date, open the contract without leaving the map.

Portfolio map

Status: all Expiring: all All cities

Statistics

+−◻

Drag to move · scroll to zoom · click a pin

Anonymised data · drag, zoom and click. The real map runs on Google Maps inside the platform

Landlords · Directory

Your landlords, centralised and kept current.

Every landlord, broker and signatory in one place, with their contracts hanging off them instead of the other way round. And the part nobody else does: we keep the shopping-centre owner database up to date for you: when a centre changes hands, you find out from your own directory, not from a rumour.

Contacts with several emails each, and the contracts linked to every one of them.
Landlord groups, so you negotiate as a block instead of store by store.
Verified centres, maintained by us and refreshed as ownership moves.

DirectoryLandlords · groups · verified centres

Landlord group	Contact	Centres	Contracts	Status
Group A	Asset manager	7	14	Verified
Group B	Leasing director	4	9	Verified
Group C	Property manager	3	5	Ownership changed
Private owner · high street	Owner	—	2	Verified

Anonymised data · updated by us, not by your team

Key capabilities

The five things a retail team uses most.

Each one is a capability of the platform, set up for a store portfolio. The detail lives on the platform page.

Rent audit

Recalculates the rent your contract specifies and compares it line by line with what was invoiced, across every country.

In the platform →

Budget & forecastingComing soon

Next year’s rent per store, with variable rent and effort rate, built from the contract terms.

In the platform →

Deal Flow

The expansion pipeline with scoring, comparables and approvals, traceable from first contact to signature.

In the platform →

Franchise agreements

Franchisee contracts read the same way as leases: fees, territories, obligations and their critical dates.

In the platform →

SANTI

Ask across the whole portfolio in plain language and get the clause behind every answer.

In the platform →

Who uses it

One record, four jobs.

Finance

Budget, deviations and the numbers that go into IFRS 16.

Expansion

Deal flow, comparables and the approval chain.

Operations

Critical dates, store openings and the day-to-day of each site.

Legal

Obligations, guarantees and the audit trail behind every field.

Typical setup

What a retail team switches on.

Everyone gets the core: contracts read and structured, critical dates, the dashboard, SANTI, documents and the audit trail. On top of that, a retail portfolio usually runs three modules.

Module

Contracts

Extraction, obligations and guarantees, rent audit against every invoice, and the base for IFRS 16.

Module

Finance

Budget and forecasting from what you signed, variable rent, effort rate and invoice control.

Module

Expansion

Deal Flow from the email to the signed lease, with scoring against your policy and the approval chain.

See these in the platform → See core + modules

See what Controlease finds in one of your leases.

We load a sample of your leases and you see your own rents, indexation and break options in the platform.

Thirty minutes on one of your own contracts. No preparation needed.

Request a demo

Home / Shopping Centres & Property Owners

See the whole asset. Not just the leases.

Every contract. Every cost. One asset view.

Your rent roll built automatically from the leases, every contract audited against rent and invoicing, and one dashboard with vacancy and NOI. Supplier contracts and asset costs come next.

Request a demo See platform & modules

AutomaticRent roll from the leases

Line by lineContract, rent and invoice

Vacancy & NOIOne dashboard

The problem

Income on one side. Costs on the other.

A lease tells you what comes in. It doesn’t tell you what the asset costs.

So the question nobody can answer on a Tuesday afternoon is the only one that matters: what is this asset actually giving back?

What we put under control

The asset, not just its contracts.

Both sides of the asset read the same way (what the tenants owe you and what you owe your suppliers), so the return is calculated, not estimated.

Income

Tenant leases

Rent roll, minimum and variable rent, guarantees and expiry profile, unit by unit and rolled up to the centre.

Costs

Supplier contractsComing soon

Cleaning, security, utilities and maintenance, each against its budget line and its contracted basis.

Budget

Expected against actual

The service-charge cycle, the year-end regularisation and every deviation with the action already attached.

Asset

What it returns

Occupancy, ERV, profitability per unit and the cost of running the asset, in the same view.

How it runs

Five steps, and the last one is not a report.

Contracts

Tenant leases and supplier contracts read and structured the same way.

Expected

What each contract says should be charged, and what should be paid.

Actual

What was really invoiced, on both sides of the asset.

Deviation

The difference, in euros, with the clause it comes from attached.

Action

Notify the tenant, claim from the supplier, correct the budget line.

Getting started

Three steps, then it runs on its own.

Step 01 · Upload

Your rent roll, in

Tenant leases and supplier contracts alike. The rent roll stops being a spreadsheet someone rebuilt last quarter and starts coming out of the contracts.

Step 02 · Place

Tenants on the plan of the centre

Each unit on the floor plan with its tenant, its contracts and its invoices attached, so you see the asset, not a list.

Step 03 · Run

What to invoice, when, and to whom

The billing period, the collections and the arrears, and the conversation with each tenant on the record of their unit.

The asset, not the list

Your tenants, drawn on the plan of the centre.

Upload the plan and draw the units on it. Each one is coloured by status, and behind each one sit its tenant, its contracts and its invoices. Whoever lets the space sees the gap where the gap actually is, and what that gap is costing in lost ERV.

Vacancy overview

Click a unit

Ground floor

Occupied Vacant Reserved Under works Anonymised data · 13 units · 6.488 m² GLA

Rent rollAI-powered · straight from the contracts

Unit	Tenant	GLA	MGR / year	Index	Expiry	Collection
0.03	Anchor 1 · fashion	2.140 m²	642.000 €	CPI	31/12/2031	Paid
0.06	Tenant D · optical	98 m²	72.000 €	CPI +1%	30/06/2029	Paid
0.10	Reserved · sports	310 m²	148.800 €	CPI	—	Pre-let
0.14	Anchor 2 · food	640 m²	211.200 €	CPI	14/03/2030	28 days late
0.19	Vacant	185 m²	—	—	—	ERV 18.816 €

Anonymised data · MGR, GLA and indexation read from each lease, with the clause behind them

Key capabilities

What an asset team uses most.

Five capabilities of the platform, pointed at an asset rather than at a store network.

Tenant lease control

Rent roll, units, guarantees and expiries, with each tenant obligation on the record.

In the platform →

Rent audit

What each tenant should be paying, recalculated from the lease and checked against what arrived.

In the platform →

Budget & forecastingComing soon

Income and cost of the asset in the same budget, with the service-charge cycle and its regularisation.

In the platform →

Asset controlComing soon

Supplier contracts, cost by category, budget versus actual and the deviation with its action.

In the platform →

SANTI

Ask about one unit, one supplier or the whole centre, and get the document behind the answer.

In the platform →

Who uses it

One record, four jobs.

Asset management

What the asset returns, unit by unit, against what it costs to run.

Property management

Supplier contracts, cost control and the service-charge cycle.

Finance

Budget versus actual, regularisation and the numbers that leave for the ERP.

Letting

The vacant unit: brands, approaches, offers and the trail to signature.

Typical setup

What an owner switches on.

The core reads tenant leases and supplier contracts alike. On top of it, an asset owner usually runs two modules, and adds Expansion when the letting team joins.

Module

Contracts

Tenant leases and supplier contracts structured the same way, with obligations on both sides of the asset.

Module

Asset

Rent roll, units on the floor plan, service-charge cycle, year-end regularisation and cost control by category.

Optional

Expansion

Letting the vacant unit: brand database, approaches and offers, with the trail from first contact to signature.

See these in the platform → See core + modules

See what one asset is really giving back.

Send us a tenant lease and a supplier contract. You will see both of them structured in the same place.

Thirty minutes on one of your own contracts. No preparation needed.

Request a demo

Home / Residential Portfolios

The contract is just the beginning.

Every resident. Every unit. Everything connected.

From the rent roll to the resident’s kitchen tap. Controlease structures every lease, puts every flat on the building plan, fills the empty ones and gives each resident a portal and an agent, on top of what you already run and connected to Prinex.

Request a demo See platform & modules

PrinexRent roll supplied to your ERP

Tenant portalContract, receipts and incidents

AI reviewEvery applicant against your criteria

The problem

The lease is structured. Everyday life isn’t.

The contract is the easy part: a few standard terms, repeated hundreds of times. Everything that happens afterwards arrives by WhatsApp at nine on a Sunday.

What we put under control

Four things that never fitted in the contract.

The lease is one record among four. Controlease keeps the portfolio, the building, the letting and the resident attached to each other, and every figure comes from the contract, not from the last invoice.

Portfolio

Every development, live

Flats let and available, income from the contract, occupancy and rotation at 30 and 90 days, development by development.

Buildings

Every flat on the plan

The building created from your rent roll, each contract assigned to its flat, floor by floor and door by door.

Letting

The empty flat, filled

Leads from the web, calls and campaigns, and every applicant checked by AI against the owner’s criteria.

Residents

The person, not the ticket

A portal with their contract, receipts and incidents, and SANTI answering them by chat, email or phone.

How it runs

From the rent roll to the resident, in eight screens.

The same flow your team follows every month, from loading the portfolio to billing it. Every screen reads from the same contract.

01 · Dashboard

The whole portfolio in one screen

Flats let against available, monthly income from the contract, occupancy, and rotation at 30 and 90 days. Alerts for the CPI updates due, the leases ending, the deposits still to lodge with the regional authority and the break options you can exercise. Synced with Prinex.

02 · Buildings & plan

The building, created from your rent roll

Upload the rent roll and the building builds itself: total flats, contracts assigned automatically, flats still free. Add the floor plans and every door shows its status (let, available or reserved) with the tenant, the rent and the contract one click away.

03 · Rent roll

The residential rent roll, sourced from the contract

Signed rent, invoiced rent and current rent side by side, with CPI, deposit and status for every flat. Where the invoice and the contract disagree, the line is flagged. Controlease supplies the data to Prinex.

04 · Tenant lease

Every lease, read and linked to its clause

Term, rent, CPI update, discounts, break options, deposit and extra guarantees, effort ratio and use conditions (pets, smoking, subletting, applicable law), each field extracted by AI and linked to the page it came from. Personal data is visible only to authorised roles.

05 · Leads & communication

From the first contact to the signed lease

Leads from the web form, calls and email campaigns in one pipeline: interested, documentation, signed, in the rent roll. Every campaign with its results and the conversion from lead to contract.

06 · AI applicant review

Every applicant, checked against the owner’s criteria

Rent-to-income ratio, job seniority, type of contract, extra guarantee and the documents received: the AI reads payslips, contracts and tax returns, checks each requirement and recommends approve, reject or ask for what is missing.

07 · Tenant portal

A portal and an agent for every resident

Contract, documents, receipts and the next payment on the phone. An incident goes in with a photo, SANTI answers, the trade is booked and the resident follows it step by step: open, assigned, visit, resolved.

08 · Monthly billing

What every contract should bill this monthComing soon

Rent, CPI applied, discounts, garage and storage, calculated from each contract and exported to Excel for your billing system. Issuing the invoices from Controlease is next.

The live dashboard

How many flats, how many let, and where.

The first question a residential operator gets asked every Monday. Not a report someone rebuilds: a live view over the systems you already run, broken down by development, with the renewals landing this month and the arrears next to them.

1.284Units under management

1.201Occupied · 93,5%

83Vacant units

61Renewals in the next 60 days

Occupancy by developmentLive · 7 developments

Development	City	Units	Occupied	Vacant	Occupancy	Arrears
Development A	Madrid	320	309	11	96,6%	1,2%
Development B	Madrid	248	224	24	90,3%	3,4%
Development C	Barcelona	196	190	6	96,9%	0,9%
Development D	Valencia	174	158	16	90,8%	2,8%
Development E	Sevilla	142	131	11	92,3%	5,1%
Development F	Málaga	118	109	9	92,4%	1,7%
Development G	Bilbao	86	80	6	93,0%	1,1%

Anonymised data · built by describing the view you need, not by queueing a development ticket

Where the vacancy is

Not just how many: which development, which floor, and how long each one has been empty.

What is landing

Renewals, notices and rent reviews grouped by the month they fall in, so the volume stops arriving as a surprise.

Who is behind

Arrears by development and by unit, with the conversation with that resident on the same record.

Your own views

You describe the breakdown you need and the AI builds it. Same data, the report your client asks for and the one the insurer asks for.

SANTI for residents

A leak at nine on a Sunday.

The resident writes from the portal, WhatsApp or email, or calls. SANTI answers from their own contract, asks for what it needs, opens the incident and books the trade, and the operator only steps in when a person has to decide.

Answers in the resident’s language, from their contract: what they pay, when it is reviewed, what the deposit covers.
Every message and every photo written onto the record of the flat.
The same facts ready for the report to the client and to the insurer.

SANTIPortal 1 · 3ºB

There’s water leaking from the kitchen tap, even when it’s closed.

Thanks, I’ve opened incident #1042. Can you send me a photo of the tap?

[Photo attached]

A plumber is booked for Thursday between 9:00 and 11:00. I’ll let you know when they are on their way.

StatusAssigned

VisitThu 9:00–11:00

Key capabilities

What a residential operator uses most.

Five capabilities of the platform, set up for volume rather than for complexity.

Rent roll & Prinex

The residential rent roll built from the contracts and supplied to Prinex, with every deviation flagged.

In the platform →

Buildings on the plan

Every flat on the floor plan with its status, its tenant and its contract, created from your rent roll.

In the platform →

Leads & AI applicant review

One pipeline from first contact to signed lease, and every applicant checked against the owner’s criteria.

In the platform →

Tenant portal & incidents

Contract, receipts and incidents on the resident’s phone, each incident tracked to the end with its photos.

In the platform →

SANTI

The agent residents talk to: it answers from their contract, opens the incident and books the trade.

In the platform →

Who uses it

One record, four jobs.

Resident operations

The inbox, the incidents and everything that happens after the signature.

Property management

Units, occupancy, trades and the state of each building.

Finance

The monthly billing table calculated from each contract, and the rent roll supplied to Prinex.

Client reporting

One set of facts, two reports: the one the client wants and the one the insurer needs.

Typical setup

What a residential operator switches on.

A layer over the systems you already run. The core structures the contracts, the buildings and the rent roll; Communication and Letting are what make the volume manageable.

Module

Communication

Tenant portal, incidents with their trail, and SANTI answering residents by chat, email or phone.

Module

Letting

Leads, campaigns and AI applicant review, from the first contact to the signed lease.

Module

Contracts

Renewals, CPI updates, deposits and the monthly billing table, all from the contract terms.

See these in the platform → See core + modules

See how one resident interaction becomes an action.

Bring us a development and the contracts behind it. You will see the occupancy, the renewals and the resident thread in one place.

Thirty minutes on one of your own contracts. No preparation needed.

Request a demo

Home / Platform

The platform

One platform. From contract to action.

Controlease turns your contracts into structured data, connects that data to the way your teams work, and keeps every obligation, decision and workflow moving.

Request a demo Core + modules

01Contracts

Every lease, annex and supplier contract, read in the language it was signed in.

02Data

More than 100 structured fields per contract, each one pointing at its clause.

03Decisions

What to pay, what to claim, what to budget, which offer to sign.

04Action

The alert, the claim, the invoice and the approval, routed to whoever owns them.

What you can do with it

Five jobs the platform does end to end.

Each one starts in the contract and finishes in something that happened: a deviation claimed, a budget closed, a lease signed, a cost recovered, a resident answered.

Audit rent & invoices →

Know what you should be paying.

Build & control budgets →

Forecast from what you actually signed.

Manage expansion →

From the email to the signed lease.

Control asset costs →

Every cost of the asset against its budget line.

Manage resident operations →

Hundreds of residents, one record each.

Ask your portfolio →

SANTI answers from your own contracts.

The core

What every customer gets, before switching anything on.

A retailer, a shopping-centre owner and a residential operator ask opposite questions. They all start from the same place: the contract, read and turned into data you can act on, all on a platform built to pass a security review.

Contracts, read and organised

Upload any contract, PDF or messy spreadsheet. 100+ structured fields come back, every annex and guarantee in one record, with the clause behind each figure.

Automated alerts & critical dates

Break options, renewals, index reviews and contractual obligations, routed to the person who owns them with the notice deadline already calculated.

SANTI, your real estate agent

Ask in plain language and the agent answers from your own contracts, every answer linked to the clause it came from.

Portfolio dashboard

A living view, not a monthly report: occupancy cost, lease status, rent deviation, expiring leases and break options, each widget yours to arrange.

Intelligent rent audit

The platform recalculates what should be invoiced and flags every euro of deviation the week the invoice arrives, not at next year’s review.

Budget & Rent Projections

Structural rent and payable rent kept apart, with CPI, agreed increases, free periods and discounts applied contract by contract, in scenarios.

Any language, any alphabet

Open a lease in the language it was signed in and read it in yours. The signed original never changes: the translation is a reading layer on top.

Directory & contacts, tied to the leases

Landlords, brokers and signatories with several emails each, and every contract hanging off the contact instead of the other way round.

Document gallery

Contracts, annexes, delivery and return acts, guarantees and photos of the site: indexed, searchable and attached to the record they belong to.

On top of what you already run

It sits over your ERP, SAP included, and exports what your finance system expects. No replacement project, no data migration you have to staff.

Roles, scopes and team management

Role-based access by country, brand or company. Invite the team, give each person the scope they should see, and nothing outside it reaches them.

Enterprise-grade security & compliance

Secure cloud infrastructure built to meet strict cybersecurity and compliance standards, monitored continuously and certified to ISO 27001.

Encrypted storage
Secure protocols
Role-based access
Full traceability
Automated backups
Multi-tenant isolation

And then On top of the core, each kind of portfolio switches on its own modules: Contracts, Finance, Expansion, Asset or Communication. See platform & modules →

Audit rent & invoices

Know what you should be paying.

Controlease recalculates the rent your lease actually specifies and compares it, line by line, with what was invoiced. What comes out of that is not only a claim. It is the only reliable base for next year’s numbers. Audit first, budget after: the same engine, in that order.

Audit. Indexation at the wrong rate or base month, service charges over the contracted cap, step rents and free periods never applied.
Budget. Next year built from what you signed: CPI on each anniversary month, agreed increases, free periods switched off when they end.
Structural vs payable rent. The permanent base and what actually leaves the bank, kept apart. Mixing them is the classic error of a budget done by hand.
Scenarios. Expected, worst and best on CPI and sales, with effort rate, EBITDA and return per store.

Try it: audit one contract

Send us one lease and its last invoice. You get the calculation back, not a sales call.

app.controlease.net/leases/142/financial

Store Madrid #142 Deviation found

Item	Contract	Invoiced
Base rent	€4.500,00	€4.500,00
IPC increase (3,2%)	€144,00	€180,00
Service charges	€500,00	€500,00
Marketing fund	€120,00	€120,00

IPC applied at 4,0% instead of the contracted 3,2%+€36,00

Before 3–4

Contracts with their annexes audited by a person in a full day of work.

With Controlease 100

Contracts audited in two days, annexes and index clauses included.

Difference ×10

More than ten times faster, and checked against contracts reviewed by lawyers.

Figures from our own audits, measured against contracts a lawyer had already reviewed by hand.

Build & control budgetsComing soon

Forecast from what you actually signed.

Built from what you actually signed: CPI applied on each anniversary month, agreed step-ups, free periods and discounts switched off when they end. Move the year or the scenario and the whole projection recalculates, try it.

Portfolio projectionsAll active · 46 contracts

Year

Sales

CPI

Store	Structural rent	Payable rent	Variable	Effort rate

Anonymised data · structural rent and payable rent kept apart, as in the product

The table shows six stores and the rest of the portfolio rolled up. In the platform every one of the 46 contracts has its own line, month by month, and the whole thing exports to Excel.

Manage expansion

From the inbox to the signed lease.

The offer arrives by email and enters the board with its data already read: surface, rent, €/m², term, rent-free. Scored against your expansion policy before anyone opens a spreadsheet, and moved stage by stage until it is signed.

DealsBoard · all scopes

Prospect 1

9.380,00 € · /mo

Retail Park North, Unit 2.13 Valencia · Spain

670 m²retail_parkMedium

Via email

9.380,00 € /mo · 14,00 €/m²

4/4 on target · broker · 10%

Qualified 1

7.100,00 € · /mo

High Street 41 Porto · Portugal

310 m²streetHigh

7.100,00 € /mo · 22,90 €/m²

3/4 on target · rent-free short

Negotiation 1

12.250,00 € · /mo

Centre South, Unit 0.07 A Guadalajara · Spain

250 m²shopping_centerMedium

12.250,00 € /mo · 49,00 €/m²

2/4 on target · 38d in stage

Validation 2

19.819,45 € · /mo

Units 53/55/56/57+54 Zaragoza · Spain

547,98 m²shopping_center

19.819,45 € /mo 2 of 2 approvals · Real estate → Finance

Plaza Retail, Unit 12 Sevilla · Spain

180 m²street

0 of 4 · under review: Real estate

Anonymised data · the board and the scoring are the real ones

Control asset costsComing soon

Every cost of the asset, against its budget line.

Not only the contracts with your tenants: also the service contracts that keep the asset running: cleaning, utilities, security, community charges. Each one against what was budgeted, with the deviation calculated and the next action attached.

Asset costsCentre South · 2027 · budget vs actual

Cost category	Supplier contract	Budget	Actual	Deviation	Recoverable
Cleaning	Annual · CPI indexed	148.000 €	159.840 €	+8,0%	Yes · service charges
Electricity	Indexed to pool price	212.000 €	204.600 €	−3,5%	Yes · service charges
Security	Annual · fixed	96.000 €	96.000 €	0,0%	Yes · service charges
Water	Tariff	38.000 €	44.120 €	+16,1%	Under review
Maintenance	Call-off	72.000 €	68.300 €	−5,1%	Owner · not recoverable

Anonymised data · the deviation triggers the action: claim the supplier, recharge the tenant, or correct the budget

The supplier contract is read too

Same extraction as a lease: term, indexation, cap, notice period and penalties, each with its clause.

Deviation with an action attached

A cost above its line does not become a line in a report. It becomes a claim to the supplier or a recharge to the tenant.

Recoverable and non-recoverable, apart

What the tenant pays through service charges and what the owner absorbs, split from the start instead of argued in January.

Profitability per unit

Income and cost carried down to the unit, so you know which space earns and which one only looks like it does.

Billing schedules

What to invoice, when, and to whom.

Rent and service charges run on the same cycle. Controlease calculates the period from the contracts, you review the draft, confirm it and export it, and the year-end regularisation goes through as one more period, with its deviation already calculated, instead of as an annex nobody agrees with.

Billing schedulesCentre South · 2027

Period	Concept	Units	Base	Amount	Status
Jan 2027	Rent · monthly	12	MGR + CPI	176.420 €	Exported
Jan 2027	Service charges · instalment	12	GLA share	38.160 €	Exported
Feb 2027	Rent · monthly	12	MGR + CPI	176.420 €	Confirmed
Feb 2027	Service charges · instalment	12	GLA share	38.160 €	Confirmed
Mar 2027	Rent · monthly	12	MGR + CPI	178.940 €	Draft
Mar 2027	Variable rent · quarterly	4	% on sales	21.380 €	Draft
Jan 2027	Regularisation 2026 · service charges	12	Real vs budget	+ 14.280 €	To review

Anonymised data · draft → confirmed → exported, and nothing leaves the system without passing through the three

Calculated, not typed

The period is built from each lease: MGR, indexation, discounts still running and the service-charge instalment for that unit’s GLA share.

Reviewed before it goes out

You see the draft line by line, with rent and charges kept apart, before anything is confirmed.

Out to your ERP

Confirmed periods export with their status kept, so accounting receives what was agreed and not a rebuilt spreadsheet.

Collections and arrears

Each issued invoice comes back with its collection status, so the arrears view is the billing view and not a separate file.

Manage resident operations

Hundreds of residents, one record each.

Residents write on WhatsApp, on SMS and by email, and none of it ends up on the record of the flat. Controlease puts the conversation, the incident and the renewal on the unit, so the thread survives the person who had it.

Communications. WhatsApp, SMS and email attached to the unit, not to somebody’s phone.
Incidents. Reported once, with every action and the resolution on the same trail, ready to report to the client and to the insurer from the same facts.
Renewals. Grouped by the month they land in, with the notice period already calculated.
Works. What is being fixed, by whom, and since when.
Occupancy. How many units, how many let, where, and how long the empty ones have been empty.
Reporting. You describe the view you need and it gets built, instead of queueing a development ticket.

Unit 4B · Development AResident record

Date	Channel	What happened	Status
04/03	WhatsApp	Leak reported in the bathroom	Open
04/03	Automatic	Plumber assigned · visit booked	Scheduled
06/03	On site	Repaired · photo attached	Resolved
06/03	WhatsApp	Resident confirms	Closed
01/06	Contract	Renewal · notice by 01/04	Upcoming

Anonymised data · the same trail feeds the client report and the insurer report

SANTI

SANTI, the agent everyone can turn to.

For your team, your tenants, your residents and your owners.

One agent on every side of the contract. Your team asks about the whole portfolio; a store tenant asks when the rent goes up; a resident reports a leak; an owner asks what the asset returned. SANTI answers each one in plain language, in their language, with the clause behind the answer, and then does what comes next.

SANTI Scope: all countries

→

Demo with anonymised data

It sees across the portfolio

Contracts, annexes, invoices, break options and guarantees are one dataset, not twelve folders. SANTI reads the whole of it before it answers.

It answers only from your contracts

No general knowledge, no invention. If the answer is not in a document you loaded, SANTI says so instead of guessing.

It inherits your permissions

SANTI works inside the scopes and roles your organisation already has. Someone who cannot see Portugal does not get Portugal in an answer.

Anyone can ask

One agent for every side of the contract.

Pick who is asking and a question. Every answer comes from that person’s own contract, with the clause behind it.

By role

The same record, read five different ways.

Nobody needs the whole platform. Each team needs the part of the contract that answers its own question, and none of them should have to call another department to get it.

Finance & Controlling

What you will pay next year, what you were wrongly invoiced this month, and the same numbers when the auditor asks.

Rent audit Budget & forecasting Variable rent IFRS 16

Expansion & Real Estate

More offers handled by the same team, each one scored against your policy before anyone opens a spreadsheet.

Deal Flow Scoring Approvals SANTI

Operations & Asset Management

What each asset costs, where it deviates, and the action that deviation sets off, suppliers included.

Asset control Supplier contracts Budget vs actual

Legal & Compliance

Every obligation, guarantee and break option with the clause behind it, and a trail of who changed what.

Contract intelligence Obligations Guarantees SANTI Audit trail

Resident Operations

The conversation, the incident and the renewal on the record of the flat, whatever channel they arrived on.

Communications Incidents Renewals Occupancy

Integrations

On top of what you already run.

Controlease sits over the systems you already have, SAP included, and exports what your finance system expects. No replacement project. No mandatory migration. You upload the folders and the Excels exactly as they are, the platform reads them and in under 48 hours it is working.

Your ERP stays where it is

We read from it and write back to it. Accounting keeps receiving what it always received.

No data migration to staff

PDFs, shared drives and spreadsheets go in as they are. Nobody prepares anything first.

The CRM you did not have

Landlords, brokers and signatories, with their contracts hanging off them instead of the other way round.

Exports that fit your close

Budget, invoices and deviations out in the format your finance system reads.

Weeks, not quarters

No mandatory integration, no custom development unless you ask for it, no months of training.

It coexists, it does not replace

If something already works in your stack, it keeps working. Controlease adds the layer that was missing.

Security & traceability

An AI you can check.

Contract data ends up in your financial statements and in your security review. Every field written into your record points back to the clause it came from, nothing is applied without you approving it, and the platform underneath is ISO 27001 certified.

Clause-levelEvery field links to its source

ISO 27001Certified, platform and company

EU cloudHosting and processing

Full historyRevertible and exportable

See how we prove it →

One core. Switch on what you need.

Everything on this page runs on the same core. On top of it you add only the modules your team actually uses: Contracts, Finance, Expansion, Asset or Communication.

See core + modules Request a demo

Home / Trust

Trust

An AI you can check

Your contract data ends up in your financial statements and in somebody’s security review. So the question is not whether the platform is clever. It is whether you can check what it did, and whether it holds up when someone audits it.

Request the documentation See the platform

Traceability first

Nothing reaches your record without a clause behind it.

This is the part that matters most and the part nobody asks about until the first dispute. Every figure the platform writes into your portfolio carries the document, the page and the paragraph it was read from, and you approve or reject it field by field before it is applied.

Linked to the source

Click any field and the PDF opens at the exact point the value came from.

Reviewed before it lands

Our analysts check what the model proposes, and then you do. Nothing is applied silently.

Full change history

Who changed what and when, on every record, revertible and exportable.

The original never moves

Translation and formatting are a reading layer. The signed document stays exactly as it was signed.

● Certified

ISO 27001

Controlease is ISO 27001 certified. The information security management system covers the platform and the company, audited by an external certification body, with independent penetration testing and 2FA enforced across all company devices.

Documented information security management system
Access control, 2FA and scope-based permissions
Independent penetration testing programme
Incident response and business continuity procedures

CertificationISO 27001

ScopePlatform & company

PentestIndependent

2FAEnforced

● Coming soon

Extraction benchmark

An AI that reads contracts is only worth what its worst field is worth. We measure extraction against contracts reviewed by lawyers, publish the accuracy per field family, and never write a value into your record without a clause behind it.

Accuracy measured per field family, not as a single headline number
Every extracted field links to the exact point in the PDF it came from
Our analysts review what the model proposes before it reaches your record
You approve or reject field by field. Nothing is applied silently

Fields per lease100+

TraceabilityClause-level

ReviewAnalyst + you

LanguagesMulti

IFRS 16

Not applying it yet? Start with whether it applies to you.

The short version of a standard that moved rent from a footnote to the balance sheet.

What it asks for

A lessee recognises almost every lease on the balance sheet: a right-of-use asset and a lease liability, measured at the present value of the payments. Rent stops being an off-balance-sheet expense.

Since when

Annual periods beginning on or after 1 January 2019. If your group has been reporting under IFRS since then, it already applies to you. The question is only how well.

Who it reaches

Companies reporting under IFRS. If you file only under local GAAP (the Spanish PGC, for instance), it does not reach your individual accounts, but it usually reaches the consolidation of the group above you.

What is left out

Leases of twelve months or less, and leases of low-value assets. Those two exemptions are the whole list. Everything else goes on the balance sheet.

If you are the landlord

Lessor accounting barely changed: each lease is still classified as a finance or an operating lease. IFRS 16 rewrote the tenant’s balance sheet far more than the owner’s.

What Controlease gives you

The inputs, with the clause behind each one: commencement and end dates, fixed and variable payments, extension and termination options, index clauses and the discount rate per country.

Note This is a plain-language summary, not accounting advice. Whether and how the standard applies to your group is a conversation with your auditor. What we guarantee is that the data underneath is right and traceable.

● In place

Security & infrastructure

Encryption at rest and in transit, daily backups, complete data isolation per organisation and an immutable audit trail on every record. Roles run from Admin to Reader, each scoped to the countries and assets a person should see.

AES-256 at rest, TLS 1.3 in transit
Multi-tenant isolation with scope-based filtering
Daily automated backups
Full change history, revertible and exportable

EncryptionAES-256

ProtocolTLS 1.3

BackupsDaily

Uptime99,99%

Trust centre

The documentation, on request.

We do not publish the pack, because half of it names sub-processors and infrastructure. Ask and we send it the same day.

ISO 27001 certificate

Issued by the external certification body, with its scope statement.

Security overview

Encryption, backups, roles, isolation, audit trail and the pentest programme.

Data processing agreement

Our standard DPA, plus the current list of sub-processors.

Extraction benchmark

Accuracy per field family, measured against contracts reviewed by lawyers.

Send it to your security team before you send it to ours.

Tell us what your review needs and we send the pack. No form, no gate, no sales call attached.

Request the documentation Request a demo

Home / Company / About

Real estate operations, rebuilt around AI

Building the operating layer for real estate

We believe contracts should run the work they define.

Rent is one of the largest costs a company carries and the last one still living in PDFs and shared drives. Today our AI agents run the workflows. Tomorrow they will talk directly to the AIs of your suppliers, landlords and tenants, no integrations, no APIs.

Request a demo View careers

Our core values

The principles that guide our product decisions and our culture.

Transparency first

Data should be accessible and clear. No hidden fees, no black boxes, and every field the AI writes points back to the clause it came from.

Innovation

We challenge the status quo of legacy real estate software with AI and modern UX.

Customer obsession

We build what our customers need, not just what is cool. Your success is our success.

Global mindset

Built for multi-currency, multi-language and cross-border operations from day one.

Leadership

The team building the future of lease operations.

Photo placeholders for now: send me the three from the current site and they go straight in.

Fernando Sanfeliz Martín

CEO & Co-Founder

Visionary leader with a deep understanding of enterprise management systems. Driving the mission to revolutionize lease operations globally.

Gonzalo Alessandrelli

CTO & Co-Founder

Technology strategist and architect. Leading the engineering team to build scalable, AI-powered solutions for the real estate industry.

Elisa Perez Montenegro

COO & Co-Founder

Operational excellence expert. Ensuring seamless execution and customer success across all markets.

Ready to join the revolution?

See how Controlease can transform your portfolio operations today.

Thirty minutes on one of your own contracts. No preparation needed.

Contact sales View careers

Home / Company / Careers

We are hiring

Build the operating system for real estate

Contracts, budgets, deals and whole assets, run by AI instead of by spreadsheets, for retailers and property owners across Europe and Latin America, and next in the United States. These are the roles that take it there, and each one owns its area outright.

See open roles

What it is like

Own your area. Ship the same week.

Own it outright

You run your area, not a slice of somebody else’s. How it works here is yours to write, and yours to defend.

Equity from day one

Everyone who joins gets options. If this works, it works for the people who built it.

Madrid, three days together

Office in Madrid, three days in and the rest wherever you work best, except engineering, which is fully remote if you want it.

Decisions in a meeting, not a quarter

Nothing here waits for a committee. You bring the argument, we decide, it ships that week.

Languages open doors

Our contracts arrive in ten alphabets and our customers sign across two continents, soon three. English is a given; a third language changes what you can take on.

AI is the tool, not the pitch

Everyone here works with AI daily. Not as a slide in the deck: as the thing you open first thing in the morning.

Open roles

The roles open right now.

New ones go up as the markets open. The full description of each is still being written. If one already sounds like you, do not wait for it: write to us and tell us why.

Sales

Spain, Europe, the United States and Latin America

Sales Development Representative

2 openingsMadrid · 3 days in officeEN + ES · a third is a plusFull-time

Write to us →

Account Executive · Spain

Madrid · 3 days in officeEN + ES · a third is a plusFull-time

Write to us →

Account Executive · Europe

Madrid · 3 days in officeEN + ES + FR, IT, DE or PLFull-time

Write to us →

Account Executive · United States

Madrid · 3 days in officeNative English + ESFull-time

Write to us →

Account Executive · Latin America

Madrid · 3 days in officeEN + ES · PT is a plusFull-time

Write to us →

Operations

The team that gets portfolios live and keeps them right

Implementation & Onboarding Specialist

Madrid · 3 days in officeEN + ES · a third is a plusFull-time

Write to us →

Lease Data Operations Analyst

Madrid · 3 days in officeEN + ES · a third is a plusFull-time

Write to us →

Customer Success Manager

Madrid · 3 days in officeEN + ES · a third is a plusFull-time

Write to us →

Back Office & Office Manager · payments, invoicing, the office itself

Madrid · 3 days in officeEN + ESFull-time

Write to us →

Tech

Engineers who build with AI, not around it

Product Engineer · full-stack, AI-native, and good at design

Fully remoteEN + ESFull-time

Write to us →

AI Engineer · extraction & agents

Fully remoteEN + ESFull-time

Write to us →

Finance

The numbers behind a company that bills in several currencies

Finance Manager

Madrid · 3 days in officeEN + ESFull-time

Write to us →

People

Build the team that opens the next three markets

People & Talent Manager

Madrid · 3 days in officeEN + ESFull-time

Write to us →

Two things English is non-negotiable: our contracts arrive in ten alphabets and our customers sign across Europe and Latin America. And the office is in Madrid: every role except engineering comes in three days a week.

None of these is yours, but you think you should be here? Tell us what you would do and we will make room.Write to us

Build it with us.

Leave us your email and send the CV behind it. Every one gets read, and every one gets an answer.

We answer in days, not in an applicant-tracking silence. Or write to people@controlease.ai.

Email us Follow on LinkedIn

Home / Help Centre

The questions we get before a demo

Release notes and the user guide live inside the platform, for customers. This page is for everyone else: the things people actually ask us on a first call.

Getting started

Before you sign anything.

What exactly do I have to send you to get started?

Whatever you have. Contracts in PDF, scans, annexes, and the Excels you use today, as they are, without renaming or reordering anything. If a folder is messy, that is the normal case, not the exception.

How long until we are actually using it?

Under 48 hours. There is no mandatory integration and no custom development unless you ask for it. The usual sequence is: you send a sample, we structure it, you check it against the contracts, and then we load the rest.

Do we have to replace our ERP?

No. Controlease sits on top of what you already run, SAP included. If you have no CRM for landlords, brokers and signatories, you get one as part of the core.

Can we start with one country or one brand?

Yes, and most customers do. Scopes are part of the product: a country, a brand or a company is a scope, with its own users and permissions.

The AI

How much can you trust what it reads.

How accurate is the extraction?

We measure it against contracts reviewed by lawyers and publish the accuracy per family of fields, not as one headline number. And every extracted value links to the exact point in the document it came from, so you can check any figure in one click.

Does a human check what the AI proposes?

Yes. Our analysts review the extraction before it reaches your record, and then you approve or reject field by field. Nothing is written into your data silently.

What happens if the AI cannot find something?

It says so instead of guessing. A field with no source in the document stays empty and flagged, which is far more useful than a plausible number nobody can defend.

In which languages does it work?

Latin, Greek and Cyrillic alphabets and right-to-left scripts. You open the contract in the language it was signed in and read it in yours. The signed original never changes.

Does our data train your models?

No. Your contracts are yours, they stay in your organisation’s space, and they are not used to train anything.

Security and contracts

What procurement will ask.

Are you certified?

Controlease is ISO 27001 certified. The security overview, the sub-processor list and the extraction benchmark are available on request from the Trust Centre.

Where is our data hosted?

On EU cloud infrastructure, with a data processing agreement, defined retention and deletion, and complete isolation between organisations.

Who can see what?

Access is by scope and by role. Someone who should not see Portugal does not get Portugal: not in a report, not in a search, and not in an answer from the assistant.

How does pricing work?

By the size of the portfolio, not by seat: per contract or per unit, with unlimited users, plus the modules you switch on. Tell us the shape of your portfolio and we come back with the number.

What if we want to leave?

You export everything: the structured data and the documents. It is your portfolio.

Draft First proposal for the Help Centre. Correct, cut or add. The answers are written from the product as it is today.

Still got a question?

Support is 24/7, and a demo takes half an hour.

Home / Contact

Tell us what you’re trying to solve.

Sales, support or a question about your own portfolio. Support runs 24/7: there is no queue that opens at nine.

Global HQ

Madrid, Spain

Address Paseo de la Castellana 194, Chamartín, Madrid, España
Demos demo@controlease.ai
Sales & general info@controlease.ai
Support & documentation support@controlease.ai
Careers people@controlease.ai
Phone +34 606 262 798
Support 24/7, in the platform and by email

Where we work Live across Europe and Latin America, remote-first, with team members across 12 timezones.

Send us a messageAnswered within the day

Support 24/7 · support@controlease.ai

Home / Pricing

Core + modules. You switch on what you need.

Every customer gets the same core: the AI that reads your contracts, the data, the alerts, the indexation, the assistant and the audit trail. On top of it, you add only the modules your team actually uses.

Request a demo Talk to sales

Shopping centresOn requestPriced per centre

Retail mid-marketOn requestPriced per contract

ResidentialOn requestPriced per unit

How we price By portfolio, not by seat: what you pay follows the number of contracts or units you manage, and which modules you switch on. Users are always unlimited. Tell us the shape of your portfolio and we come back with the number.

Core

Included with every plan. Unlimited users, no integration project.

Request a quotePriced per contract · unlimited users

AI contract reading: 100+ fields, every annex and guarantee
Data, critical dates, alerts and indexation (CPI)
Ask your portfolio: the assistant, linked to source
Contact CRM: landlords, brokers, signatories
Integrations with SAP, your ERP and your BI
ISO 27001 certified platform and full audit trail

Request a quote

ExpansionNew

On requestPer month / team

Deal Flow, from the offer in your email to the signed contract: AI detects opportunities, qualifies them against your targets and runs approvals with owners and deadlines. Plus pre-approval.

Email detection
Approval workflow
Pre-approval
Own-rent intelligence

Contracts

On requestPer contract / month

Deep extraction, contract monitoring, rent audit against the invoice, and the data base your finance team needs to close IFRS 16.

Rent audit
Obligations
Guarantees
IFRS 16 base

FinanceComing soon

On requestPer contract / month

Next year’s budget from what you actually signed, invoice deviations flagged the week they arrive, and variable rent from sales with effort rate and ROI.

Budget & scenarios
Invoice deviations
Variable rent
Effort rate

AssetNew

On requestPer unit / month

Cost control per asset (cleaning, community charges, utilities, security) against budget, with deviation alerts and the next action triggered. Letting with a brand database and full traceability.

Supplier contracts
Budget vs actual
Action triggers
Letting

CommunicationResidential

On requestPer unit / month

For residential portfolios: tenants on WhatsApp and SMS, incidents with a full trail, and reporting to the client and the insurer.

WhatsApp / SMS
Incident trail
Client reporting
Insurer reporting

Data onboarding

On requestScoped per portfolio

You send the folders and the Excels exactly as they are. We load, structure and validate the portfolio with our analysts, and hand it back checked.

Analyst review
Bulk import
Validation report

Typical packages

What customers actually buy.

A 60-store retailer

“I need to control what I pay and build next year’s budget.”

Core + Contracts + Finance. Every lease structured, every invoice checked, the budget out of the signed terms instead of a spreadsheet.

Core
Contracts
Finance

A property owner

“I need the whole asset under control, not only the leases.”

Core + Contracts + Asset. Tenant contracts and service contracts in the same place, with deviations and the action they trigger.

Core
Contracts
Asset

An expanding chain

“I need to handle more offers with the same team.”

Core + Expansion. Offers land in the inbox, get qualified against the targets and move through approvals without anyone rebuilding a tracker.

Core
Expansion

Questions

Before you ask.

Do we have to buy every module?

No. The core is what every customer needs; modules are switched on one at a time. You can start with one and add another at any point in the contract.

Is there an integration project?

No mandatory integration and no custom development unless you ask for it. You upload the folders and the Excels as they are and the AI reads them. Live in under 48 hours.

Does it replace our ERP?

It lives alongside it. Controlease sits on top of the systems you already run, SAP included. And if you have no CRM for landlords and brokers, you now have one.

How are users counted?

They are not. Pricing follows the size of the portfolio, not the number of people looking at it, so the whole team works in the same record.

Tell us what your portfolio looks like.

Number of contracts, countries and who needs to use it. We come back with the package and the number.

Thirty minutes on one of your own contracts. No preparation needed.

Request a quote

Home / Platform

Platform Overview

This page is part of the structure but its content is not written yet. The link works so the whole site can be walked end to end before a single word is final.

Back to the home See what Controlease does

What goes here

Same skeleton on every page.

One

The problem, in the customer’s words

The question someone asks out loud before they look for a tool like this.

Two

What the product actually does

The real screen, the real fields, and the clause each figure came from.

Three

Proof and next step

A customer, a number, and a demo on their own portfolio.